EQUIPMENT HIRE TERMS & CONDITIONS (B2B)

1. Provider
R+S Media Solutions UG (haftungsbeschränkt)
Richard-Wagner-Straße 8
D-76669 Bad Schönborn, Germany
Phone: +49 (0) 7253 / 800 97 74
Fax: +49 (0) 7253 / 800 97 75
Email: service@messe.de.com
Commercial Register: HRB 726877 – Register Court: Amtsgericht Mannheim
VAT ID: DE309867786
Managing Director: Rainer Schmock

2. Business-to-Business Only
These terms apply exclusively to business customers (B2B). By placing an order, the Hirer confirms that it is acting in the course of business and not as a consumer. Consumer protection laws (including withdrawal rights, consumer guarantees and distance-selling regulations) do not apply.

3. Definitions
“Equipment” means all equipment, accessories, cables, documentation and packaging specified in the Quotation and/or Order Confirmation.
“Quotation” means a written quotation issued by R+S Media Solutions UG.
“Order Confirmation” means our written confirmation of the Hirer’s order.
“Hire Term” means the period stated in the Order Confirmation.
“Replacement Value” means the full current replacement cost of the Equipment (new-for-old), including accessories and reasonable procurement and handling costs.

4. Contract Formation
Quotations are non-binding invitations to order. A contract is formed only upon written Order Confirmation by R+S Media Solutions UG. Any terms and conditions of the Hirer are excluded unless expressly accepted by us in writing.

5. Delivery, Installation and Transfer of Risk
5.1 Delivery and installation details are agreed in writing in the Order Confirmation.
5.2 The risk of loss, damage or theft of the Equipment remains with R+S Media Solutions UG until the Equipment has been fully installed and put into operation at the agreed location.
5.3 Upon completion of installation and commissioning, the risk transfers to the Hirer and remains with the Hirer throughout the Hire Term until the Equipment is returned to and accepted by R+S Media Solutions UG.
5.4 If installation or commissioning is delayed or prevented due to circumstances attributable to the Hirer (e.g. missing access, power, permits, or instructions), risk transfers at the point when installation would normally have been completed.

6. Use, Care and Restrictions
The Hirer shall:
(a) use the Equipment carefully, properly and only for its intended purpose;
(b) ensure operation exclusively by qualified and trained personnel;
(c) comply with all operating instructions, safety regulations and venue/fairground rules;
(d) not modify, alter, open, repair or relocate the Equipment without our prior written consent;
(e) adequately protect the Equipment against theft, loss, damage, moisture, heat, improper power supply and misuse.

7. Insurance Obligation (Key Clause)
7.1 Standard rule – insurance by the Hirer:
Unless expressly stated otherwise in writing, the Hirer shall insure the Equipment at its own cost from the moment of risk transfer until return and acceptance by R+S Media Solutions UG.

7.2 Scope of insurance:
The Hirer shall maintain insurance coverage for the full Replacement Value of the Equipment against all risks, including but not limited to:
- theft (including theft at the venue and during transport),
- loss,
- damage of any kind (including accidental damage),
- fire, water and transport risks.

7.3 Proof of insurance:
Upon request, the Hirer shall provide proof of valid insurance coverage (policy and proof of payment) prior to or during the Hire Term. Failure to provide proof may entitle R+S Media Solutions UG to suspend performance or terminate the Contract.

7.4 Insurance by R+S Media Solutions UG:
The Equipment is insured by R+S Media Solutions UG only if this is expressly confirmed in writing in the Quotation and/or Order Confirmation. Verbal statements are not binding.

8. Loss, Theft and Damage – Hirer Liability
8.1 From the transfer of risk, the Hirer bears full responsibility for the Equipment.
8.2 In case of loss, theft or damage, the Hirer shall immediately notify R+S Media Solutions UG and, where applicable, file a police report and cooperate in all claim-related measures.
8.3 The Hirer shall be liable:
(a) for the full Replacement Value in case of theft, loss or total destruction; or
(b) for all repair, testing, transport and handling costs in case of partial damage.
8.4 No compensation for loss of hire or downtime is charged.

9. Fees and Cancellation
Rental charges, delivery/installation costs and any applicable cancellation fees are stated in the Quotation and/or Order Confirmation. Cancellation terms apply exclusively as agreed in writing.

10. Limitation of Liability of R+S Media Solutions UG
R+S Media Solutions UG is liable without limitation for intent, gross negligence and injury to life, body or health.
In cases of simple negligence, liability is limited to breaches of essential contractual obligations and to foreseeable, typical damages. Any further liability is excluded to the extent permitted by law.

11. Return of Equipment
The Hirer shall return the Equipment complete, clean and in proper working order at the agreed time and place, using the original packaging unless agreed otherwise.

12. Governing Law and Jurisdiction
These Terms and any Contract are governed by the laws of the Federal Republic of Germany.
Exclusive place of jurisdiction for all disputes with business customers is Mannheim (Germany), unless mandatory law provides otherwise.

13. Severability
If any provision of these Terms is invalid or unenforceable, the remaining provisions remain in full force and effect.